Administrative Assistant in Richmond, VA at HealthTrust

Date Posted: 10/5/2018

Job Snapshot

Job Description

Administrative Assistant
Job Summary – The Administrative Assistant provides administrative support to ensure efficient operation of the CSC. Supports department heads through a variety of tasks related to organization, communication and administrative functions. Responsible for confidential and time sensitive material. Ability to effectively communicate via phone and email ensuring that all duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals adequately.
 Supervisor – Department head(s) as assigned
 Supervises – N/A
 Essential Duties & Responsibilities (included but not limited to):
• Provide secretarial support including typing, composing and proofreading correspondence, indexing and filing documents
• Answer inquires or refers callers/visitors to appropriate individuals
• Compile reports from data and existing records • Gather information and develops summaries as requested
• Assist with development and implementation of budget and operational plans
• Develop and implements office procedures related to coordination of interoffice communication
• records, system
• Ensure adequacy of office supplies and equipment
• Schedule/coordinate meetings, appointments and travel arrangements
• Assist other staff as requested
• Attend meetings as assigned and reports on actions
• Participate in educational activities and programs
• Maintain strictest confidentiality
• Practice and adhere to the “Code of Conduct” philosophy and “Mission and Value Statement”
• Other duties as assigned
Knowledge, Skills & Abilities:
• Communication - communicates clearly and concisely, verbally and in writing
• Customer orientation - establishes and maintains long-term customer relationships, building trust and respect by consistently meeting and exceeding expectations
• Interpersonal skills - able to work effectively with other employees, patients and external parties
• PC skills - demonstrates proficiency in Microsoft Office applications and others as required
• Policies & Procedures - demonstrates knowledge and understanding of organizational policies, • procedures and systems
• Basic skills - able to perform basic mathematical calculations, balance and reconcile figures, punctuate properly, spell correctly and transcribe accurately
 • High school diploma or GED required
• Associate’s degree in business administration or completion of secretarial program preferred

• Three years of secretarial experience including one year in a health care organization required
• Relevant education may substitute experience requirement
PHYSICAL DEMANDS/WORKING CONDITIONS – Requires prolonged sitting, some bending, stooping and stretching.  Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.  Requires normal range of hearing and eyesight to record, prepare and communicate reports.  Requires lifting papers or boxes up to 50 pounds occasionally.  May be exposed to toxic/caustic/chemicals/detergents.  Work is performed in an office, and in the pharmacy and hospital environment.  Work may be stressful at times.  Contact may involve dealing with angry or upset people.  Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.  


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