Div Pharmacy Inventory/Auto Specialist in Sugar Land, TX at HealthTrust

Date Posted: 6/11/2018

Job Snapshot

Job Description

The Division Pharmacy Automation Specialist is responsible for the management and oversight of all aspects of automated dispensing cabinets (ADC) in the Division including but not limited to: building new units, maintaining established units, equipment control, creation and maintenance of all appropriate ADC policies, ensuring that policies are being followed, establishing, maintaining, and enforcing an ADC medication expiration process, establishing and maintaining appropriate ADC inventory levels, utilizing and analyzing all appropriate ADC reports i.e. stock outs, withdrawals, returns, refills, user activity, narcotic diversion, high alert medication usage, drug shortages, and par level adjustment. Actively communicates with facility Pharmacy Director and appropriate staff on all automation issues. Interfaces and interacts with the ADC and narcotic diversion software vendors. On a quarterly or more frequent basis optimizes ADC inventory at all facilities. Other duties include the creation and maintenance of a monthly division automation dashboard and analysis of ADC needs for improvements, additions, or future construction.
KEY INTERACTIONS: Facility Directors of Pharmacy and Pharmacy Management Team, Facility Pharmacy Automation Specialists and other Pharmacy Technicians, Facility Pharmacists, Division and Facility IT&S Team, Corporate and Division Pharmacy Leadership
DUTIES (included but not limited to):
  • Ensure adherence to all applicable ADC policies
  • Complies with facility policy and procedures and regulatory requirements
  • Establishing, maintaining, and monitoring of the ADC medication expiration process
  • Maintains a monthly division automation dashboard
  • Supervises and facilitates facility process to optimize inventory management in the automated dispensing cabinets quarterly
  • Assists with design, testing, implementation, maintenance and optimization of automated pharmacy systems at facilities
  • Participates in the identification and resolution of automation system functionality issues. Serves as the division subject matter expert and vendor liaison. Activities include: investigation of system issues and concerns from pharmacy staff; discrimination between user errors/educational needs vs. system problems; reporting system problems; communication and follow up with system vendor to ensure timely and accurate resolution to issues or concerns
  • Makes recommendations using discretion and judgment based on medication utilization patterns at the facility
  • Manages and coordinates system maintenance and support, and ensures the dissemination of automation-related information to the pharmacy staff at each facility as appropriate
  • Manages and coordinates system maintenance and support, and ensures the dissemination of automation-related information to the pharmacy staff at each facility as appropriate Div Pharmacy Inventory & Automation Specialist Page 2 July 11, 2012
  • Participates in new employee training regarding the automation systems (including, but not limited to, development and maintenance of appropriate training manuals, conducting initial and ongoing training as well as validation of staff competency with pharmacy automation systems
  • Collects system and/or related processes or facility performance metrics and generates periodic management reports
  • Performs global audits of controlled substance diversion software reports and processes

Job Requirements

High School Diploma or equivalent
Associate or Bachelor degree preferred
At least 3 years of experience as hospital pharmacy technician required
At least 3 years of pharmacy automation (preferably with current ADC vendor) and inventory management experience in hospital pharmacy required
Knowledge of pharmacy technician activities and duties including drug terminology, nomenclature, inventory control, and ADC management
Active board certification * Pharmacy Technician Certification Board (PTCB)
Registered pharmacy technician, as per State requirements, in good standing with the appropriate State Board of Pharmacy
Organization – proactively prioritizes needs and effectively manages resources
Communication – communicates clearly and concisely
Judgment – uses the advanced job knowledge and experience on automation technology and inventory management to analyze, interpret, make deductions or decisions from varying facts or circumstances. Considers all impacted areas in decision process. Seeks advice where applicable. Judgment is sensible and reliable
Customer Orientation – establishes and maintains long-term customer relationships, building trust and respect by consistently meeting or exceeding expectations
Interpersonal Skills – able to work effectively with other employees, patients and external parties
PC Skills – demonstrates proficiency in Microsoft Office, Pharmacy Information System, ADC software, medication diversion /automation optimization software, and others as required
Policies and Procedures – articulates knowledge and understanding of organizational policies, procedures and systems