Division Director of Supply Chain OR in Largo, FL at HealthTrust

Date Posted: 9/26/2018

Job Snapshot

Job Description

The Supply Chain Division Director of OR (DDOR) is responsible for leading, implementing, measuring, and directing supply chain activities within the Surgical Services department, in conjunction with other Supply Chain stakeholders.  In some Divisions, this position may also provide operational direction and oversight for Sterile Processing, Cath Lab, Interventional Radiology and functions in facilities where Supply Chain does not have OR operations.  The DDOR is primarily responsible for data integrity, accuracy and efficiency of the preference card process, supporting the Supply Chain clinical resources to lead margin improvement activities, and patient billing review and process integrity.  In addition, this position collaborates closely with the facility Supply Chain Director, the Supply Chain ORMM, and the Supply Chain COO on operational and inventory management processes and initiatives.  The DDOR primarily focuses on the facilities within a multi-hospital division where supply chain is engaged in the OR.  However, the position also serves as a resource to assist the remaining facilities with best demonstrated practices and process improvements.
Supervisor - Supply Chain CEO
Supervises - Supply Chain OR Internal Control Coordinator(ORICC) and dotted line supervision of Supply Chain OR Manager (ORMM, which reports directly to the facility-based Supply Chain Director) 
Key Stakeholder Interactions - Key stakeholders this position interacts with includes, but are not limited to the following:
  • Hospital C-Suite Leaders
  • Hospital Surgical Services Director and Staff
  • Physicians
  • Hospital-based Supply Chain Directors and Clinical Resource Directors
  • Hospital OR Analysts
  • Division and Corporate Supply Chain Leaders
  • Hospital and Division Pharmacy Leaders
  • Parallon Business Performance Group Leaders
  • HCA Corporate Service Line and Clinical Services Leaders
  • Division Process Improvement Leaders
Building Culture
  • Supports building a high performing team and a customer focused culture
  • Encourages creative thought leadership
Developing and Aligning Talent
  • Leads, directs, and supports leadership and staff development
  • Champions the leadership development strategy, including various development programs (such as the ADSC Program), effective career counseling, and succession planning initiatives
  • Assists in aligning stakeholders on Supply Chain operations and principles and bridging clinical and operational understanding
Driving Innovation
  • Supports a culture that fosters new opportunities for operational and financial improvement
  • Develops an environment that supports innovation
Supply Expense Management and Charge Capture Review
  • Designs, implements, and monitors processes to ensure effectiveness and accuracy of physician preference cards
  • Participates in the identification and implementation of margin improvement initiatives
  • Designs, implements, and monitors processes to ensure effective supply charge capture in Surgical Services and billing review
  • Develops opportunities to extend supply chain assistance to non-OR Program facilities
  • Contributes to the development and execution of the supply expense plans and strategic plans
Creating Alignment with the Clinical Agenda
  • Understands and champions the clinical agenda with key stakeholders in the facility and Surgical Services
  • Assists in establishing a culture and a system of fiscal responsibility in Surgical Services focused around appropriate supply utilization, data and charge capture, and margin improvement initiatives
Customer Relationships
  • Develops and manages the relationships with key facility stakeholders, including the C-Suite leaders and physicians
Operational Responsibilities
  • Co-lead and manage Supply Chain activities for facilities where the Operating Room Program has been implemented, with primary emphasis on supply expense management related functions with the ORICC and support for operational functions with the SCD and the ORMM
  • Works with clinical supply chain and hospital surgical services leaders to identify and implement surgical services initiatives for margin improvement and patient safety, including product utilization and standardization
  • Ensures data integrity through effective physician preference card processes, billing review procedures, and review of charge capture
  • Maintain relationships with key stakeholders to reduce costs in Surgical Services
  • Execute the infrastructure project plan for the facility, including the implementation of the standardization programs for all OR supply chain functions, SMART cleanup, and Meditech Data Cleanup
  • Coordinate the necessary education and training of the ORMM and OR Internal Control Coordinator as necessary for the successful implementation of supply chain initiatives and projects
  • Coordinate, supervise and evaluate ORICC, helping to elevate the position strategically
  • Create a supportive environment for supply chain staff and the facility Surgical Services Staff
  • Raise and resolve facility based supply chain issues and improvement opportunities with the appropriate facility, division, corporate, and supply chain stakeholders
  • Design and support an environment of continuous improvement for OR supply chain functions
  • Design processes and procedures to capture and communicate critical knowledge and success factors to appropriate stakeholders, and to share best demonstrated practices with facilities that do  not have the Supply Chain Operating Room Program
  • Collaborate regularly with the facility Director of Surgical Services, Division Clinical Resource Director, the facility CRD and SCD, corporate supply chain, and other stakeholders on OR initiatives, including but not limited to the following:   Review savings initiatives; Identify new opportunities; Review product standardization; Preference card accuracy and process effectiveness; Sustainable OR margin improvement
  • Initiate regular attendance at all key facility and division Surgical Services or Service Line meetings
  • Engage OR Analysts with Meditech Data Cleanup using MicroStrategy KPI's and HCA Charge Site reports
  • Serve as a resource to all facilities Surgical Services team members, visiting each facility as often as possible
  • Contributes to monthly supply expense analysis

Job Requirements

Position Profile
Healthcare Background/Experience OR Supply Chain Background/Experience
  • Clinical and/or healthcare supply chain experience with progressive, demonstrated leadership skills (5 years minimum)
  • Clinical understanding preferred (if no direct healthcare supply chain experience)
  • Supply Chain understanding preferred (if no direct supply chain background/experience)
  • Demonstrated passion for building a clinically integrated supply chain
  • Demonstrated experience with C-Suite, clinical, and/or medical staff initiatives
  • Specific Operating Room/Surgical Services experience strongly preferred
Educational Requirement
  • Bachelor's degree required, BA or BS - Business or Nursing preferred
  • Master's degree preferred
Proven Communication Skills
  • Ability to communicate effectively to all levels
  • Experience in effectively driving toward a shared vision
  • Ability to develop effective and appropriate formal communications, including plans and presentations
Other Key Skill Sets
  • Demonstrated experience and passion for driving innovation throughout the organization
  • Demonstrated experience developing consensus and driving for results
  • Strong people management and change management skills
  • Solid financial and business acumen with clinical understanding
  • Demonstrated commitment to lifelong learning
  • Demonstrated ability to resolve conflict and negotiate solutions
  • Demonstrated understanding of billing reulations and principles
Certification/License - N/A
Travel - Some travel required
Leadership Competencies:
  • Driving Execution
  • Operations Decision Making
  • Leading Change
  • Financial Acumen
  • Passion for Results
  • Coaching and Developing Others
  • Building Organizational Talent
  • Influence
  • Cultivating Network
  • Compelling Communication
  • Establishing Strategic Direction
  • Empowerment/Delegation
Other information
Physical Demands/Working Conditions - Requires prolonged sitting, some bending, walking stooping and stretching.  Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.  Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports.  Requires lifting papers or boxes up to 50 pounds occasionally.  Work is an office environment.  Work may be stressful at time.  Contact may involve dealing with angry or upset people.  Staff must remain flexible and available to provide staffing assistance for any/all disaster or emergency situations.
OSHA Category - The normal work routine involves no exposure to blood, body fluids, or tissues (although situations can be imagined or hypothesized under which anyone, anywhere, might encounter potential exposure to body fluids).  Persons who perform these duties are not called upon as part of their employment to perform or assist in emergency care or first aid, or to be potentially exposed in some other way.