Purchasing Assistant PRN in Richmond, VA at HealthTrust

Date Posted: 8/24/2018

Job Snapshot

Job Description

JOB TITLE – Purchasing Assistant
 
GENERAL SUMMARY OF DUTIES – The Purchasing Assistant is responsible for processingall purchasing requests for all supplies, services, and equipment. The PurchasingAssistant is responsible for ensuring all orders are processed in an accurateand timely manner,as well as identifying and sourcing viable substitute products to minimizethe impact of backorders on our customers.  The Purchasing Assistantis also responsible for ensuring that invoice and price discrepancies are resolved and the back order report is current.
 
SUPERVISOR – Purchasing Manager
 
SUPERVISES – N/A
 
DUTIES INCLUDE BUT ARE NOT LIMITEDTO:
  • Process all assigned special purchase requests in a timely and accuratemanner
  • Process all on-line requisitions for assigned vendors within twenty four hours
  • Review OREC report weekly to ensure it remainscurrent
  • Work closelywith Accounts Payablestaff to resolve and avoid any and all invoicediscrepancies within forty-eight hours
  • Validate receipt, review, and correct all EDI and fax confirmations in order to eliminate any service failures
  • Maintain a high degreeof communication, cooperation and coordination with assigned departments regarding  purchases
  • Report any supplier or customer performance issues in accordance with the policiesand procedures
  • Work closely with the Purchasing Manager to ensure that EDI, on line requisitioning, electronicfaxing, and file item additionsare being optimized
  • Comply to and enforce the Market Purchasing Policy
  • Maintain expeditedlog (courier) to track emergencydeliveries
  • Perform other duties as assigned
  • Practice and adhere to the “Code of Conduct” philosophyand “Mission and Value Statement”
 
KNOWLEDGE, SKILLS, & ABILITIES:
  • Communication – communicates clearly and concisely,both verbally and in writing
  • Customer orientation – establishes and maintains long-termcustomer relationships, buildingtrust and respect by consistently meeting and exceeding expectations
  • Interpersonal skills – able to work effectively with other employees,patients and external parties
  • PC skills – demonstrates proficiency in MicrosoftOffice applications and others as required
  • Policies & Procedures – demonstrates knowledge and understanding of organizational policies, proceduresand systems
  • Basic skills – able to perform basic mathematical calculations, balance and reconcile figures,punctuate properly, spell correctly and transcribe accurately

Job Requirements

EDUCATION
High School diploma or GED is required.
 
EXPERIENCE
1 to 3 years purchasing or order entry experience preferred.
 
CERTIFICATE/LICENSE– N/A
 
PHYSICAL DEMANDS/WORKING CONDITIONS – Requires prolonged sitting, some bending, stooping and stretching.  Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment.  Requires normal range of hearing and eyesight to record, prepare and communicate reports.  Requires lifting papers or boxes up to 50 pounds occasionally.  Work is performed in an office environment.  Work may be stressful at times.  Contact may involve dealing with angry or upset people.
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